Stellaris Studios

Terms and Conditions

1. Service Agreement

Welcome to Stellaris Studios, your trusted partner for photography and videography services in Miami, Florida. These Terms and Conditions ("Terms") govern your use of our services and constitute a legally binding agreement between you ("Client") and Stellaris Studios ("Company," "we," "us," or "our"). By engaging our services, you acknowledge that you have read, understood, and agree to be bound by these Terms. If you do not agree with any part of these Terms, you should not use our services.

Our services encompass a wide range of photographic and videographic offerings, including but not limited to:

All services are subject to availability and require a formal agreement outlining the scope of work, deliverables, timeline, and payment terms. This agreement, once signed by both parties, forms an integral part of these Terms. Stellaris Studios reserves the right to refuse service to anyone for any reason, at any time.

2. Payment Terms

Payment for services rendered by Stellaris Studios is due according to the schedule outlined in the individual service agreement. A non-refundable deposit, typically 30% of the total project cost, is required to secure your booking and reserve our services for your specific date and time. The remaining balance is generally due either upon completion of the project or according to a pre-arranged payment plan as agreed upon in writing.

We accept the following forms of payment:

Late payments may be subject to a late fee of 5% of the outstanding balance per week, compounded weekly, until the balance is paid in full. In the event of non-payment, Stellaris Studios reserves the right to withhold delivery of final products (photographs, videos, etc.) and may pursue legal action to recover the outstanding debt. Prices quoted are valid for 30 days from the date of the quotation and are subject to change thereafter. All prices are listed in US dollars.

3. Cancellation Policy

Cancellations by the Client must be made in writing (via email to [email protected]) and are subject to the following conditions:

In the unlikely event that Stellaris Studios needs to cancel a scheduled service due to unforeseen circumstances (e.g., illness, equipment malfunction), we will make every effort to reschedule the service at a mutually convenient time. If rescheduling is not possible, the Client will receive a full refund of all payments made. Stellaris Studios is not liable for any consequential damages or losses incurred by the Client as a result of the cancellation.

Rescheduling is subject to availability and must be requested at least 7 days prior to the scheduled service date. A rescheduling fee may apply depending on the circumstances.

4. Intellectual Property Rights

Stellaris Studios retains all intellectual property rights to all photographs and videos created during the course of providing services. This includes copyright, ownership, and the right to use the images and videos for promotional purposes (e.g., website, social media, portfolio) unless otherwise agreed upon in writing.

The Client is granted a non-exclusive, perpetual license to use the final delivered photographs and videos for personal use, including:

The Client may not use the photographs and videos for commercial purposes (e.g., advertising, marketing, resale) without the express written consent of Stellaris Studios. Any unauthorized use of the photographs and videos will be considered a violation of copyright law and may result in legal action.

Stellaris Studios reserves the right to watermark the photographs and videos with our logo and website address. Removal of watermarks without our permission is strictly prohibited.

5. Limitation of Liability

To the fullest extent permitted by law, Stellaris Studios shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, or goodwill, arising out of or in connection with the use of our services. Our liability for any direct damages shall be limited to the amount paid by the Client for the specific service giving rise to the claim.

We are not responsible for any loss or damage to personal belongings or equipment brought to the photoshoot or event location. Clients are advised to take reasonable precautions to protect their valuables.

While we take every precaution to ensure the safety of our clients and equipment, accidents can happen. Stellaris Studios is not liable for any personal injury sustained during the course of our services, except in cases of gross negligence or willful misconduct on our part.

6. Dispute Resolution

Any disputes arising out of or in connection with these Terms or the services provided by Stellaris Studios shall be resolved through good faith negotiation between the parties. If a resolution cannot be reached through negotiation, the parties agree to submit the dispute to binding arbitration in accordance with the rules of the American Arbitration Association. The arbitration shall be conducted in Miami, Florida, and the decision of the arbitrator shall be final and binding on both parties.

The prevailing party in any arbitration or legal proceeding shall be entitled to recover its reasonable attorneys' fees and costs from the non-prevailing party.

This dispute resolution clause does not preclude either party from seeking injunctive relief in a court of competent jurisdiction to protect its intellectual property rights or confidential information.

7. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of Florida, without regard to its conflict of laws principles. Any legal action or proceeding arising out of or relating to these Terms shall be brought exclusively in the state or federal courts located in Miami-Dade County, Florida, and the parties hereby consent to the jurisdiction of such courts.

If any provision of these Terms is held to be invalid or unenforceable, such provision shall be struck and the remaining provisions shall remain in full force and effect.

These Terms constitute the entire agreement between the Client and Stellaris Studios with respect to the subject matter hereof and supersede all prior or contemporaneous communications and proposals, whether oral or written.

Stellaris Studios is located at 1200 Brickell Avenue, Suite 1950, Miami, FL 33131. Our phone number is (305) 555-0123, and our email address is [email protected].

These Terms and Conditions are effective as of January 1, 2025, and are subject to change without notice. Please review them periodically for any updates or modifications.

Author: Dr. Elena Ramirez, Legal Counsel for Stellaris Studios.